The COVID-19 (Temporary Measures) (Alternative Arrangements for Meetings) Orders (the “Meetings Orders”), which temporarily enabled entities to convene, hold or conduct meetings through electronic means during the COVID-19 pandemic, will cease on 1 July 2023. Entities should take note of this, and ensure that arrangements are in place to facilitate their business and governance needs. To know more about the latest requirements, please click here Cessation of Alternative Arrangements for Meetings on 1 July 2023

An electronic polling system offers a modern and easy-to-use option for your company to engage your shareholders and conduct live voting smoothly and hassle-free. You can forget about the cumbersome paper-based polls and the manual votes counting. Electronic polling services make voting more convenient which will in turn result in higher vote count. It also makes the counting process faster and more cost efficient as compared to traditional paper-based polls.

Besides streamlining the vote counting process and reduce costs (as compared to paper-based polls), electronic polling systems also provide seamless registration and real-time data monitoring and enhance shareholder engagement. In addition, it is a more secure way to ensure data protection.

With increasing number of SGX-listed companies adopting the electronic polling systems for their physical AGMs to make the voting process more convenient, publicly-listed companies are highly encouraged to engage a professional e-polling service provider at least two (2) months prior your meeting date, to ensure that you can secure the services required, especially during the peak periods where many listed companies will be holding their AGMs during this same period.

The cost will vary, depending on the specific requirements by different clients, as well as the number of shareholders and attendees etc. For more information, please contact us at +65 6641 7315 or drop us an email at hello@septusasia.com. We will be happy to share more details with you.

Yes, our project managers and e-polling team will be onsite to facilitate the set-up, testing demonstration and assist shareholders who have no mobile devices or require help in their voting process. Our friendly team will bring along back-up mobile devices. If additional equipment/services are required, i.e. videography, audio-visual support, lightings and more, additional charges may apply.