With climate change and global warming becoming a more pressing issue, people are becoming more conscious about sustainability. More companies are putting in efforts to be sustainable, making sure to reduce their carbon footprint, decreasing waste, improving energy efficiency, among others. This can be taken one step further by making any future General Meeting sustainable

There are many reasons why you should consider making your meetings sustainable, such as:

1. Enhanced Brand Image

Being environmentally responsible enhances your company’s reputation and shows commitment to corporate social responsibility. Hosting a sustainable General Meeting will show shareholders and employees that your company is invested in making the world a better place. This may also build connections with like-minded partners and investors.

2. Cost Efficiency

Sustainable practices often lead to reduced costs as your company will be using less materials. For example, by going paperless through e-registration and using electronic polling systems, your company can reduce the usage of papers, while leveraging technology like scanners and QR codes to make your meetings a little smarter.

3. Compliance and Leadership

Many industries are now expected to align with sustainability goals (like the UN SDGs). Running sustainable meetings positions your company as a leader in responsible practices.

So how do you host a sustainable General Meeting? There are many things you can consider, such as:

1. Manage Waste Better

Reduce the amount of single-use plastics at your meetings and using refillable water stations instead of bottled water may help reduce disposable waste at the venue. Setting up clearly-labelled bins for recycling and general waste can also make it easy for participants to dispose of items properly.  

2. Go Paperless

By using digital agendas and presentations, or even opting to conduct paperless polling are some ways to achieving sustainable meetings. Through encouraging participants to bring their own mobile devices and conducting electronic polling can also greatly reduce the amount of paper usage. This can contribute to better resource management, lower carbon emissions and increased efficiency.

3. Communicate Your Efforts

Informing participants beforehand that your meeting is “going green” and encouraging everyone to contribute to your sustainable practices. After meetings, share your achievements with the participants like “We saved 200 sheets of paper and avoided 50 plastic bottles!”

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